GroundAlly GRA · GSP
Services

Three ways we put your contracts to work.

Digitization gets your terms into a form a machine can check. Reconciliation runs that check against every invoice and payment, both directions. Renegotiation is what happens when the data says the terms themselves are the problem.

01 · Digitization

Contract Digitization

Your agreements arrive however they exist today: a scanned SGHA from 2019, a rate annex someone emailed as a photo, four amendments nobody has merged. We turn all of it into structured, queryable data with the source document attached to every field.

Not a document repository with search bolted on. A PDF in a folder is still a PDF. The output here is data, which is the only form an invoice can actually be checked against.

What gets structured
Rate driversby type, station, season
Effective datesand the amendment that moved one
Surcharge mechanicsfuel, fluid class, night
Volume tiersand minimums
Escalation clausesand their index
Notice periodsand termination triggers

Every value links to the page and paragraph it came from, so a disputed number is one click from its source. Version history means you can see what a rate was on any date, not just today.

02 · Reconciliation

The part nobody else does for a handler.

Both sides of the ledger, checked against the terms that actually apply, then followed through to the payment that closes the line out.

Accounts Payable

What your vendors bill you

De-icing charged at the wrong fluid class. GSE lease hours billed past the return date. A subcontractor invoicing from a superseded annex.
Accounts Receivable

What you bill your airlines

Under-billing is the quieter loss. Turnarounds billed at a lower aircraft class than flown. Escalation clauses nobody applied. Volume tiers you earned and never invoiced.
Settlement

Payment matching

An invoice is not closed because it was sent. Short-pays, partial settlements and unapplied credits surface instead of ageing quietly in a subledger.

Watch a line item reconcile

03 · Renegotiation

When the invoices are right and that's the problem.

A rate that was fair three fuel cycles ago. A clause too vague to enforce. An escalation mechanism that only moves one direction.

  • The evidence pack. What you have actually been charged, by line, across the term, against what your own other stations look like. Numbers, not argument.
  • Language review. The clauses that cannot be enforced as written, and what a workable version says instead. Vague rate-driver definitions are where most of the leakage starts.
  • Position modelling. What a proposed rate change is worth to you annually at your real volumes, before you agree to it.
  • At the table. We join the negotiation if you want us there, or stay behind it and keep the analysis moving. Your call.
Engagement

How this starts.

Small, and without an IT project. The first conversation is one contract and one invoice.

Step one
A free contract scan. Send one agreement and one invoice billed under it. We show you where they don't match and what the gap is worth. No obligation attached.
Then
A defined first engagement, typically one station or one vendor relationship, so you can see the recovery before you widen the scope.
Pricing
Engagements start at $3,500 per month plus a 15% share of what we find, on both overpayments recovered and under-billings identified. First year carries a guarantee: if we do not find more than your subscription costs, we credit the difference.
Systems
No ERP connection required to start. Direct ERP integration is on the roadmap, not in the product today, and we will not pretend otherwise.
Confidentiality
Contract review happens under NDA. Your rates, your vendors and your customers never appear in our marketing, anonymised or otherwise.
Reviewed On Request
Get Started

Start with one contract and one invoice.

That is enough for us to show you something useful. If there's nothing there, we'll tell you that too.

Get A Free Contract Scan hello@groundally.co